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NYC Move-In & Move-Out Inspections: What Property Owners Must Document

  • Feb 18
  • 2 min read
Apartment Move-In

Move-in and move-out inspections protect NYC landlords. Here’s what owners in Brooklyn and Queens should check and document every time.


Introduction


In NYC, move-in and move-out inspections are one of the most important tools for protecting your rental. Many Property Owners skip them or rush through them, but this leads to arguments, lost deposits, and missed damage. A clear inspection process keeps things fair and prevents problems later.

Here’s a simple NYC guide for small buildings.




1. Always Do the Move-In Inspection Together with the Tenant


Walk the unit with the tenant and check:

  • Walls

  • Floors

  • Countertops

  • Appliances

  • Windows and locks

  • Bathroom fixtures

  • Smoke/CO detectors


Have them confirm everything looks accurate.


2. Take Clear Photos of Every Area


Photos protect both sides. Include:

  • Close-ups of any marks

  • The condition of appliances

  • Any scratches or scuffs already there

  • Hallway and entryway


Store photos in a digital folder by tenant name + date.


3. Give the Tenant a Copy of the Report


This reduces arguments later because everyone knows the condition from day one.


4. Move-Out Inspections Should Happen Quickly After Vacancy


Check for:

  • New damage

  • Broken blinds

  • Stained floors

  • Wall dents

  • Mold from poor ventilation

  • Bathroom issues

  • Missing items (shelves, knobs, etc.)


Compare directly with the move-in photos.


5. NYC Deposit Rules Require Documentation


You cannot charge for “normal wear and tear,” but you can charge for:

  • Holes in walls

  • Broken doors

  • Damaged flooring

  • Excessive dirt or trash

  • Broken appliances

  • Smoking damage in a non-smoking unit


Documentation is your protection.


6. Keep Everything Organized


Create a simple digital folder for each tenant:

  • Move-in pics

  • Move-out pics

  • Inspection sheets

  • Notes


This keeps you ready for any disputes.


Conclusion


Move-in and move-out inspections make NYC rentals smoother and protect your investment. With good documentation and a clear process, you avoid arguments and keep your building in better shape.


Need help building a strong inspection system?



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